How to Get Meeting Attendance Reports in Microsoft Teams


MS Teams allows organizers to download the meeting attendance report both during the meeting and after the meeting has ended.

Please note that you can only view and download the attendance report in Teams if you are a meeting organizer.

Also Check: How to Fix Incorrect Time Zone in Microsoft Teams

Steps to Get Attendance Report During the Meeting

Click on “Show participants” option during the meeting.

You will see an option “Download attendee list”. Click on that and a report in .CSV format will be downloaded to your computer.

If you do not see this option, click on the … (three dots) and a menu will appear that will have this option.

The report will be in .CSV format. To open .CSV file, you need Microsoft Excel or any other spreadsheets software.

Steps to Get Attendance Report After the Meeting

There are 2 ways to get attendance report after the meeting has ended.

In Chat Window

Exactly 5 minutes after the meeting has ended in Teams, a tile named as Attendance report will appear in the chat. Simply select it, and the report will be downloaded to your computer.

In Calendar

  1. Open the Calendar in Teams.
  2. Open the meeting whose attendance report you want to download.
  3. Click on “Details” and there, click on download (down-arrow) button next to Attendance.


So these were the few methods to get attendance report of recent Teams meeting.

The report include details of each person like name, and the time they have joined or left the meeting.

We hope you found this guide useful.